Privacy Policy
This privacy policy describes how Aurinkokarhu Oy processes personal data in accordance with the EU General Data Protection Regulation (GDPR). The policy explains in which situations personal data may be collected, how it is used, and what rights you have as a data subject.
1. CONTROLLER AND CONTACT INFORMATION
Aurinkokarhu Oy
Larvintie 18 B
66540 KUNI
Finland
Email: info@aurinkokarhu.fi
2. PURPOSE AND LEGAL BASIS FOR THE PROCESSING OF PERSONAL DATA
Aurinkokarhu Oy is a project development company focusing on renewable energy and energy storage projects. We process personal data in order to operate our business, develop projects, maintain stakeholder relations, and comply with legal obligations.
Personal data may be processed for the following purposes:
Project development and business operations
We process personal data in connection with the planning, development, financing, and implementation of energy projects. This may include communication with landowners, authorities, partners, investors, contractors, and other stakeholders. Processing is based on legitimate interest or contractual obligations.
Website functionality and communication
We may process technical information to ensure that our website works properly and to improve usability. This may include cookies, IP address, browser type, and similar information. Processing is based on legitimate interest.
Customer, partner, and supplier relations
Personal data is processed to manage agreements, cooperation, invoicing, and other matters related to business relationships. Processing may be based on contract, legal obligation, or legitimate interest.
Job applications
If you apply for a position at Aurinkokarhu Oy, we process the personal data you provide, such as name, contact information, CV, and other relevant material. Processing is based on consent or legitimate interest.
Events and meetings
Personal data may be processed in connection with invitations, meetings, seminars, or other events related to our projects or business operations. Processing is based on legitimate interest.
Where processing is based on consent, you have the right to withdraw your consent at any time.
3. CATEGORIES OF PERSONAL DATA
Depending on the situation, we may process the following types of personal data:
– Name and contact details (e-mail, phone number, address)
– Company, organisation, or employer information
– Job title or role
– Communication history
– Technical data related to website use (IP address, cookies, browser data)
– Contract and invoicing information
– Information provided in job applications
– Other information necessary for project development, agreements, or legal compliance
We collect only the personal data necessary for the specific purpose.
4. SOURCES OF PERSONAL DATA
Personal data is primarily collected directly from you, for example when you contact us, participate in meetings, sign agreements, visit our website, or send a job application.
In some cases, data may also be obtained from public sources such as company websites, authorities, or other parties involved in a project.
5. RECIPIENTS OF PERSONAL DATA
Personal data is processed within Aurinkokarhu Oy.
Data may also be shared with trusted service providers such as IT providers, consultants, legal advisors, auditors, or project partners when necessary for business operations.
Personal data may also be disclosed to authorities when required by law.
6. RETENTION OF PERSONAL DATA
Personal data is stored only as long as necessary for the purpose for which it was collected, or as long as required by law.
Examples:
– Contact and stakeholder information is stored as long as the business relationship exists or is expected to continue.
– Job application data is normally stored for a limited period after recruitment has ended.
– Website-related data may be stored for a shorter period depending on technical needs.
– Accounting and contractual data is stored for the period required by law.
7. TRANSFER OF DATA OUTSIDE THE EU/EEA
We primarily store personal data within the EU / EEA.
If personal data is processed outside the EU / EEA, we ensure appropriate safeguards in accordance with GDPR, such as the use of Standard Contractual Clauses approved by the European Commission.
8. DATA SECURITY
Personal data is protected by appropriate technical and organisational measures.
Access to personal data is limited to persons who need the information for their work.
Systems are protected by passwords, user permissions, firewalls, and other security measures.
All persons processing personal data are bound by confidentiality.
9. RIGHTS OF THE DATA SUBJECT
Under the GDPR, you have the right to:
– Access your personal data
– Request correction of incorrect data
– Request deletion of data when legally possible
– Restrict or object to processing
– Request transfer of your data
– Withdraw consent when processing is based on consent
– File a complaint with the data protection authority
Requests should be sent by e-mail to info@aurinkokarhu.fi
Aurinkokarhu Oy will respond within the time limits required by GDPR.